Creating a portal solution on SharePoint can be advantageous in many scenarios, but whether it’s better than alternative solutions depends on your specific requirements. Detailed below are some reasons why SharePoint might be a preferable choice.
Integration with Microsoft Ecosystem
If your organization heavily relies on Microsoft products like Microsoft 365 (formerly Office 365), SharePoint can seamlessly integrate with them. This means that you can leverage existing user accounts, authentication systems, and data sources without significant additional integration efforts.
Familiarity
Many employees are already familiar with Microsoft products, making it easier for them to adapt to a SharePoint-based portal. This familiarity can reduce training time and increase user adoption.
Document Management
SharePoint excels at document management and version control. If your customer or vendor portal involves sharing documents, contracts, or other files, SharePoint’s document management features can be a significant advantage.
Customization
SharePoint is highly customizable. You can use SharePoint Forms, PowerApps, or SharePoint Framework (SPFx) to create tailored solutions that match your exact business needs. This allows for extensive customization of the portal’s appearance and functionality.
Security
SharePoint offers robust security features, including role-based access control, encryption, and compliance capabilities. This is crucial when dealing with sensitive customer data or documents.
Scalability
SharePoint can handle large amounts of data and a substantial number of users, making it suitable for both small businesses and large enterprises.
Workflow Automation
SharePoint includes built-in workflow capabilities, including Power Automate integration, that allow you to automate various processes within your portal. For example, you can set up approval workflows for customer/vendor requests or document submissions.
Search Functionality
SharePoint provides powerful search capabilities, enabling users to quickly find the information they need within the portal. This can enhance the user experience and productivity.
Mobile Accessibility
SharePoint is accessible from mobile devices, ensuring that your portal is available to customers and vendors on the go.
Compliance and Governance
SharePoint includes tools for compliance and governance, which can be crucial in industries with strict regulatory requirements.
Cost Efficiency
If your organization already uses SharePoint as part of its infrastructure, building a portal on the same platform can be cost-effective compared to purchasing and integrating a separate solution.
Before deciding to create a customer or vendor portal on SharePoint, carefully evaluate your organization’s needs, existing infrastructure, and the level of customization required. Additionally, consider alternatives and compare them based on cost, features, and ease of implementation to make an informed choice. Regardless, SharePoint is a viable and efficient option for organizations looking to create a tailored portal solution.
To learn how DynamicPoint leverages SharePoint to create customer, vendor, and employee portals, read here.
