EasyAP365

An Office 365 Based Invoice Automation Solution

Streamline AP Processes

Flexible invoice capture with numerous submittal methods; from email, check request, mobile app or vendor portal options. Harness OCR and predefined app templates for automation with live integration to your ERP solution.

Robust and Cost Effective

By using your existing Office 365 subscription in conjunction with SharePoint and Microsoft Power Automate, you can achieve a robust invoice automation system with minimal costs to your organization.

Leverage What You Own

We have built in integration with Microsoft Power Automate workflows, SharePoint security and design, Power App check requests, integrated OCR and Microsoft Forms vendor on-boarding. All this using a platform that you most likely already own.

How It Works

Learn How EasyAP365 Automates AP Invoice Processing.

Monthly Product Pricing

$.75 per invoice

Initial 250-500 Invoices per month

$.65 per invoice

Next 1,000 Invoices over initial 500 per month

$.45 per invoice

Next 2,000 Invoices over first 1,500 per month

*Add OCR for $.25 per invoice.  Yes we can handle more invoices. Please contact us.

One-Time Configuration Packages

Essentials

$4,500 setup fee

  • AP Processing Dashboard
  • Email & Drag/Drop Invoice Submission
  • Real Time ERP Integration with Drill Back for Non PO Invoices
  • Basic Approval Process
  • Limited Vendor Template Configuration

Professional

$9,000 setup fee

  • Enhanced AP Processing Dashboard
  • Email, Portal, Check Request &/or Mobile Invoice Submission
  • Real Time ERP Integration with Drill Back for PO and Non PO Invoices
  • Complex Approval Process
  • Vendor Templates & Invoice Auto-create
  • Custom AP Processing Dashboard
  • Unlimited & Custom Invoice Submission Methods
  • Unlimited Vendor Templates & Invoice Auto-create
  • Custom Approval Process
  • New Vendor Onboarding
  • Reporting & KPIs

Confused on pricing?  Check out our calculator.

Automate Your
Invoice Processing

Office 365 Invoice Automation Solution

Features

Live Integration with ERP

Our EasyAP365 app is integrated with your ERP system. When the invoice is approved it immediately creates the appropriate transaction in real-time and supports both PO and Non-PO invoices.

Office 365 Based

The product is based on your Microsoft’s Office 365 platform. This gives you full access to the suite of products including Microsoft Power Automate for Workflow, SharePoint for integrated OCR, Power BI for Analytics and Power Apps for mobile.

Automation Templates

Create unlimited allocation templates for both PO and Non-PO invoices based on vendors, departments, projects, etc… to auto-populate information and eliminate manual entry.

Check Request and Vendor Onboarding

The solution can accommodate diverse business processes such as vendor onboarding processes as well as internal check request invoice submittal.

OCR (Optical Character Recognition)

OCR is performed on the invoices to extract key information that can be used for workflow, routing and integration.

Microsoft Teams Integration

Fully integrated with Microsoft Teams, allowing all aspects of the submission, processing, and review and approval to be managed directly from the Teams App.

The EasyAP365 App manages the following three steps in the Accounts Payable Invoice Automation process:

  • Invoice receipt – Supports various invoice submission methods from email and portal upload to internal check request
  • Processing – OCR data extraction, review and approval of the invoice, accounting assignments and application of vendor templates
  • Integration – Automatic integration of the either PO or non-PO invoice with most market leading ERP applications

EasyAP365 Recorded Demonstration

Frequent Asked Questions

Where is my data stored?

All your data is stored securely in your Office 365 tenant. Our solution passes such standards as HIPAA.

How long does an implementation take?

Our standard implementation timeframe is from 1-2 to months.

Is there a mobile app?

Yes, invoices can be submitted or reviewed from a mobile app.

Does EasyAP365 include approval workflows?

Yes, EasyAP365 may trigger Microsoft Power Automate to handle your desired approval processes.

Can I set it up myself?

Yes, if you are familiar with Office 365 technology you can configure your own implementation.

Can I enter invoices directly from Office 365?
Yes, EasyAP365 works within Office 365 so you don’t have to log in and out of apps.
Does EasyAP365 include OCR technology?
Yes, EasyAP365 includes automatic recognition of key invoice fields utilizing OCR.
Which ERP systems do you integrate with?

The list is quite long and includes Dynamics 365 BC (Business Central) and FO (Finance and Operations), Dynamics AX, Dynamics GP, Dynamics NAV, Acumatica, Epicor, Infor, Intacct, NetSuite, Oracle, Sage, SAP and others.  Please contact us if you don’t see yours.

Business Apps
for Office 365

Leverage What You Own to Automate Business Processes