An Office 365 Based Employee Expense Management Solution

Manage Employee Expenses

EasyEXP365 Employee Expense Management automates the entry, review and approval of expense reports without the high cost and complexity of other solutions.

Robust and Cost Effective

Utilizing SharePoint’s document libraries, Power Automate workflow and Power Apps mobile entry, the product provides a familiar, easy to use app at a fraction of the cost of competitive solutions while not sacrificing functionality.


Leverage What You Own

The app fits within your existing ecosystem to provide a unified user experience that embraces the wealth of features the Microsoft Power Platform provides. All this using a subscription that you most likely already own.

How It Works

Learn How EasyEXP365 Automates Employee Expense Management.

Monthly Product Pricing

$5.00 per report

Initial 25-50 Expense Reports per month

$4.00 per report

Next 100 Expense Reports over initial 50 per month

$2.00 per report

Next 200 Expense Reports over first 150 per month

*Add OCR for $.10 per receipt.  Yes we can handle more expense reports. Please contact us.

Expense Management Pricing


$4,000 setup fee

  • Basic Expense Processing Dashboard
  • Mobile App Receipt Submission
  • Simple Approval Process
  • Email, Mobile App & Teams Approval
  • Real Time ERP Integration
  • Limited Account Assignment Configuration


$8,000 setup fee

  • Enhanced Expense Processing Dashboard
  • Email & Configurable Mobile App Receipt Submission
  • Complex Approval Process
  • Email, Mobile App & Teams Approval
  • Corporate Credit Card Integration
  • Enhanced Account Assignment Configuration


Contact Us

  • Custom Expense Processing Dashboard
  • Unlimited & Custom Receipt Submission Methods
  • Custom Approval Process
  • Email, Mobile App & Teams Approval
  • Corporate Credit Card Integration with Custom Mapping
  • Complex Account Assignment Configuration
  • Reporting & KPIs

Confused on pricing?  Check out our calculator!

Automate The Management
Of Employee Expenditures

Office 365 Employee Expense Management Solution


Live Integration with ERP

Our EasyEXP365 app is integrated with your ERP system. When an expense report is approved it immediately creates the appropriate transaction in real-time using web services.

Office 365 Based

The product is based on your Microsoft’s Office 365 platform. This gives you full access to the suite of products including Microsoft Power Automate for Workflow, SharePoint for integrated OCR, Power BI for Analytics and Power Apps for mobile.

Corporate Credit Card

Assignment of credit card transactions to employees such that they can code to the appropriate GL account and add receipts. Transactions integrated as journals to reflect appropriate expense classification.

Mileage Calculation

Automatic calculation of mileage travel reimbursement with Google Map integration. Configuration to support rate updates as well as different employee groups.

OCR (Optical Character Recognition)

OCR is performed on the receipts to extract key information that can be used for workflow, routing and integration.

Microsoft Teams Integration

Fully integrated with Microsoft Teams, allowing all aspects of the report creation, processing, and review and approval to be managed directly from the Teams App.

Product Overview

The EasyEXP365 App manages the following three steps in the Employee Expense Reimbursement Management process:

  • Receipt capture – Supports image upload or mobile app capture of incurred employee expenditures
  • Processing – OCR data extraction, review and approval of the expense report, mileage reimbursement calculation, accounting assignments and corporate credit card processing
  • Integration – Automatic integration of the expense report with most market leading ERP applications

EasyEXP365 Recorded Demonstration

Frequent Asked Questions

Where is my data stored?

All your employee expense data is stored securely in your Office 365 tenant.

How long does an implementation take?

Our standard implementation timeframe is from 1-2 to months.

Is there a mobile app?

Yes, employee expenses can be submitted or reviewed from a mobile app.

Does EasyEXP365 include approval workflows?

Yes, EasyEXP365 may trigger Microsoft Power Automate to handle your desired approval processes.

Can I set it up myself?

Yes, if you are familiar with Office 365 technology you can configure your own implementation.

Does EasyEXP365 include OCR technology?

Yes, EasyEXP365 includes automatic recognition of key expense fields utilizing OCR.

Which ERP systems do you integrate with?

The list is quite long and includes Dynamics 365 BC (Business Central) and FO (Finance and Operations), Dynamics AX, Dynamics GP, Dynamics NAV, Acumatica, Epicor, Infor, Intacct, NetSuite, Oracle, Sage, SAP and others.  Please contact us if you don’t see yours.

Business Apps
for Office 365

Leverage What You Own to Automate Business Processes

EasyEXP365 Employee Expense Reimbursement Calculator

EasyEXP365 Employee Expense Management is typically a fraction of the cost of competitive solutions. Use the product pricing calculator below to determine your organization's product and implementation estimate.