EasyEXP365

An Office 365 Based Employee Expense Management Solution

Manage Employee Expenses

EasyEXP365 Employee Expense Management automates the entry, review and approval of expense reports without the high cost and complexity of other solutions.

Robust and Cost Effective

Utilizing SharePoint’s document libraries, Power Automate workflow and Power Apps mobile entry, the product provides a familiar, easy to use app at a fraction of the cost of competitive solutions while not sacrificing functionality.

 

Leverage What You Own

The app fits within your existing ecosystem to provide a unified user experience that embraces the wealth of features the Microsoft Power Platform provides. All this using a subscription that you most likely already own.

How It Works

Learn How EasyEXP365 Automates Employee Expense Management.

Monthly Product Pricing

$5.00 per report

Initial 25-50 Expense Reports per month

$4.00 per report

Next 100 Expense Reports over initial 50 per month

$2.00 per report

Next 200 Expense Reports over first 150 per month

*Add OCR for $.10 per receipt.  Yes we can handle more expense reports. Please contact us.

Expense Management Pricing

Foundation

$4,000 setup fee

  • Application Install & Site Setup
  • Desktop Expense Report Submission
  • Basic Accounting Setup
  • Standard Workflow Approval Template
  • Mobile App Receipt Capture
  • Corporate Policy Rule & Auto-Create Configuration
  • Google Map Mileage Rate Calculation
  • Real Time ERP Integration with Drill Back

EasyEXP365 Add-Ons

Estimate Provided

  • Multiple ERP Companies
  • Multi-Currency
  • Tax Accounting
  • User Defined Fields
  • Complex Accounting Setup
  • Additional Policy Rule & Auto-Create Templates
  • Corporate Credit Card Integration
  • Custom ERP Mapping

Office 365 Add-Ons

Estimate Provided

  • Mobile App to Specification
  • Complex Approval Processes
  • New Employee Onboarding
  • Power BI Reporting, KPIs and Accrual Reporting
  • Additional System Integrations
Confused on pricing?  Check out our calculator!

Automate The Management
Of Employee Expenditures

Office 365 Employee Expense Management Solution

Features

Live Integration with ERP

Our EasyEXP365 app is integrated with your ERP system. When an expense report is approved it immediately creates the appropriate transaction in real-time using web services.

Office 365 Based

The product is based on your Microsoft’s Office 365 platform. This gives you full access to the suite of products including Microsoft Power Automate for Workflow, SharePoint for integrated OCR, Power BI for Analytics and Power Apps for mobile.

Corporate Credit Card

Assignment of credit card transactions to employees such that they can code to the appropriate GL account and add receipts. Transactions integrated as journals to reflect appropriate expense classification.

Mileage Calculation

Automatic calculation of mileage travel reimbursement with Google Map integration. Configuration to support rate updates as well as different employee groups.

OCR (Optical Character Recognition)

OCR is performed on the receipts to extract key information that can be used for workflow, routing and integration.

Microsoft Teams Integration

Fully integrated with Microsoft Teams, allowing all aspects of the report creation, processing, and review and approval to be managed directly from the Teams App.

Product Overview

The EasyEXP365 App manages the following three steps in the Employee Expense Reimbursement Management process:

  • Receipt capture – Supports image upload or mobile app capture of incurred employee expenditures
  • Processing – OCR data extraction, review and approval of the expense report, mileage reimbursement calculation, accounting assignments and corporate credit card processing
  • Integration – Automatic integration of the expense report with most market leading ERP applications

EasyEXP365 Recorded Demonstration

Frequent Asked Questions

Where is my data stored?

All your employee expense data is stored securely in your Office 365 tenant.

How long does an implementation take?

Our standard implementation timeframe is from 1-2 to months.

What is our implementation process?
Want to know our process? View our Implementation Process timeline!
Is there a mobile app?

Yes, employee expenses can be submitted or reviewed from a mobile app.

Does EasyEXP365 include approval workflows?

Yes, EasyEXP365 may trigger Microsoft Power Automate to handle your desired approval processes.

Can I set it up myself?

Yes, if you are familiar with Office 365 technology you can configure your own implementation.

How well does OCR work?

DynamicPoint has partnered with the best and most reliable Office 365 OCR tools in the marketplace and embedded their features in EasyEXP365. If you want try and see for yourself, upload your own invoices here.

Which ERP systems do you integrate with?

The list is quite long and includes Dynamics 365 BC (Business Central) and FO (Finance and Operations), Dynamics AX, Dynamics GP, Dynamics NAV, Acumatica, Epicor, Infor, Intacct, NetSuite, Oracle, Sage, SAP and others.  Please contact us if you don’t see yours.

Business Apps
for Office 365

Leverage What You Own to Automate Business Processes