DynamicPoint Blog
DynamicPoint Expands ERP Integration with its EasyAP365 Invoice Automation Application
DynamicPoint has expanded the list of ERP applications that are supported with its Office 365 Invoice Automation Application. We are now proud to say our EasyAP365 Invoice Automation Application can be used seamlessly with the following systems:
- Microsoft Business Central
- Microsoft Dynamics NAV
- Microsoft Dynamics GP
- Microsoft Finance and Operations
- SAP, Business One, ByDesign, and NetWeaver Gateway
- Oracle
- Sage 200, 300, Cloud, and Intacct
- Acumatica
- Epicor
- NetSuite
- QuickBooks
One of the key criteria when evaluating any Invoice Automation system is whether or not it works with your ERP/Accounting Application. How well the systems communicate with each other will determine if information needs to be synchronized between the two, or if a real-time integration exists.
DynamicPoint’s preference is to leave all master data that is managed by the ERP system, in the ERP system. This includes vendor records, shipments, and purchase orders. As opposed to synchronizing this information, we query it directly from the system of record. When an invoice is approved and ready to be integrated, we call the product’s Application Program Interface (APIs) to automatically create the invoice in a real-time fashion. This is preferred to an export and import process that requires manual steps, duplicate data, and leaves the process open to inconsistency and errors.
Given our preference of real-time integration, we have mapped our Office 365 based AP Invoice Automation, EasyAP365, to several leading ERP and accounting systems. We leverage the industry standard in integration methodologies, namely using REST-based ODATA endpoints. As some systems don’t provide REST-based services natively, we leverage our partnership with a data access and connectivity company by the name of CDATA Software that provides standard adapters to leading ERP and accounting systems.
Don’t see your system on the list, please give us a call to discuss.
Manage Corporate Credit Cards with Office 365
Are you looking for an easy, cost-effective way to manage employee corporate credit card expenditures? For a lot of companies that we speak with, this process is manual and labor-intensive. It usually involves receiving a statement at the end of the month and then trying your best to email employees in an attempt to determine which accounts these expenditures should be assigned to. Depending on your volume, this process can be unmanageable and similar to herding cats.
Presented with this challenge DynamicPoint has created a Power App solution that automates this process, EasyEXP365. The solution entails the following:
- Credit card transactions are daily fed into Office 365 using a live feed with your banking institution
- These transactions are assigned to employees based on the card issued to them
- From a mobile or desktop Power App, employees can assign these transactions to the appropriate job or expense type (GL account)
- Coded transactions are routed for workflow (using Power Automate) or directly integrated with your ERP system as a journal entry
- Transactions are easily reconciled with the monthly statement when it is received
The process looks something like this:
Here is a screenshot of the employee’s Power App in which they can easily review their transactions, upload supporting receipts and submit for approval or integration into your accounting system:
Interested in Learning More About EasyEXP365?
EasyEXP365 product page OR Sign up for a Live One-on-One Demo
Got a Minute? Watch What Our Office 365 Apps Can Do for You
It just takes one minute to learn what our suite of Office 365 apps can do for you by watching our latest video. Our suite of applications includes Customer, Vendor and Employee Portals, AP Invoice Automation, and Employee Expense Management. All of our products leverage SharePoint, Power Automate, Power Apps and Power BI to deliver robust, flexible applications at a fraction of the cost of competitive products. Watch the video below to learn what you’ve been missing and how easy it is to get started towards increasing your ROI.
Automate AP Invoice Processing Using Power Automate and SharePoint
Are you still processing accounts payable invoices using email? While this may have been effective prior to remote work being the new normal, it can pose a lot of challenges. The most significant issue is the ability to manage and track the outstanding invoices and where they are in the approval process. Also, when they finally are approved they must be manually entered into your accounting / ERP system. Well, you don’t have to accept these limitations anymore if you are a Microsoft Office 365 user.
What is Required for Invoice Automation
Invoice automation generally comes down to the following three major steps:
- Receipt of the invoice from the vendor
- Workflow for managerial review
- Integration with your Accounting / ERP system for posting and payment
Let’s explore each of these steps and see how you can leverage Office 365 to automate the process.
Invoice Receipt
The objective of this step is to receive the invoice from the vendor and capture as much information as possible. The most typical method we see at DynamicPoint is email submission. This generally is an inbox managed by one person which provides little to no visibility for others into incoming invoices. Microsoft Power Automate and SharePoint can offer a lot of value to this process. A Power Automate workflow can be set up to receive an email from any inbox or alias, say invoices@contoso.com, and move it to a SharePoint document library. This library will provide the control, versioning, visibility, and management for everyone to see the invoices that have been submitted for payment. A template already exists for setting this up. Details can be found here.
If you’d prefer invoices to be submitted from your website, mobile app, or vendor portal, those are all options as well. Forms and Power Apps can also be leveraged to receive the invoice and place it in a SharePoint library.
Workflow
After the invoice has been received the next step is ensuring it gets reviewed by managers or accounting. Power Automate provides a lot of functionality in this area as well. Email or mobile app notifications and approval tasks can be generated and assigned to the appropriate reviewers.
Payment
The last and final step after an invoice is reviewed and approved is to bring it into your accounting / ERP system for payment. DynamicPoint’s EasyAP365 invoice automation product was built specifically for this job. We bring the invoice directly into our product’s dashboard for automatic assignment to vendor templates, including GL account distribution. We integrate directly with leading ERP systems via web services to create the invoice automatically, including both PO and non-PO invoices.
Final Solution looks like this:
The good news regarding this solution is that most of our customers are already Office 365 subscription holders and already own the majority of the technology required. Even the base enterprise E1 plan includes Power Automate and SharePoint.
If you care to take the approved invoice and automatically bring it into your ERP system, DynamicPoint EasyAP365 will be required. More information can be found here, including pricing and recorded demonstrations.
DynamicPoint Releases New Recorded Demo of its Office 365 Portal Application
Are you interested in building a customer, vendor or employee Portal using Office 365? If so, then DynamicPoint’s portal application is what you are looking for. The app enables real time connections to market leading ERP systems such as Microsoft Dynamics 365 for Finance and Operations, Business Central, AX, Dynamics GP, Dynamics NAV, Acumatica, Epicor, Infor, Intacct, NetSuite, Oracle, Sage, SAP and others.
DynamicPoint has released a new recorded demonstration clearly illustrating the functionality offered by the application and possibilities for your portal. Like all of DynamicPoint’s products, the portal app leverages the Microsoft Office 365 framework.
Watch our new video and check out how easy it is to access and share customer, vendor or employee information from your ERP or CRM systems.
DynamicPoint Announces New Pricing for Its EasyEXP365 Employee Expense Management Solution
New for 2021: DynamicPoint has revamped the pricing of its Office 365 based employee expense management solution, EasyEXP365. The new pricing will offer its customers a more flexible and cost-effective method for automating the management of employee expenditures using the Office 365 platform. Details can be found on the EasyEXP365 product home page here: https://www.dynamicpoint.com/expense-reimbursement/
DynamicPoint Releases New Office 365 Employee Expense Management App
Just in time for the new year, DynamicPoint has released a new completely Office 365-based version of its Employee Expense Management application, named EasyEXP365. EasyEXP365 Employee Expense Management automates the entry, review, and approval of expense reports using Office 365. Utilizing SharePoint’s document libraries, Power Automate workflow, and Power Apps mobile entry, the product provides a familiar, easy to use app at a fraction of the cost of competitive solutions while not sacrificing functionality.
Interested in Learning More About EasyEXP365?
Visit our EasyEXP365 product page OR Sign up for a Live One-on-One Demo
DynamicPoint Announces New Pricing for Its EasyAP365 Invoice Automation Product
New for 2021: DynamicPoint has revamped the pricing of its Office 365 based invoice automation solution, EasyAP365. The new pricing will offer its customers a more flexible and cost-effective method for automating their accounts payable process using the Office 365 platform. Details can be found on the EasyAP365 product home page here: https://www.dynamicpoint.com/easyap365/
Manage Your Vendors Using an Office 365 Vendor Portal, Including Onboarding
In addition to DynamicPoint’s vendor portal application being able to share such data as purchase orders, vendor invoices, contracts and shipping details with vendors, it can also be used to automate entire business processes. One of these processes is vendor onboarding. By leveraging the Office 365 platform of which provides the foundation for every DynamicPoint portal, we can easily configure a Power Automate workflow in conjunction with some forms to streamline an otherwise labor-intensive process.
The typical vendor onboarding process is something like this:
In the following video we demonstrate how this can be done using Power Automate with DocuSign for obtaining electronic signatures. When the process is completed the vendor is automatically created and they receive an invite to the DynamicPoint portal.
Interested in Learning More About our Portal?
Visit our Portal product page
Sign up for a Live One-on-One Demo
Saving Money with Business Automation Solutions Using Office 365
Office 365 Microsoft has shifted SharePoint from being primarily an internal-facing intranet application to a robust platform for extranet collaboration with partners outside of your organization, such as customers or vendors. This has paved the way for DynamicPoint to develop its portal application, which enhances a standard SharePoint extranet with the integration of the data, reports, and documents from within a company’s ERP or CRM system. More about this topic can be found here. While the initial desire for such a customer or vendor portal is data collaboration, much more value can be achieved on this platform to ultimately pave the way to automating entire business processes.
Initial Phase
The typical initial desire for any portal is to share data from various sources with the intended users. This can range from sales orders or invoices for customers to purchase orders and inventory for vendors. The goal being the information is available online, 24-7 on the portal, and a customer or vendor will not have to call someone in a service department to get the answer they are looking for. In addition to data, this can also include the sharing of reports and documents. Reports can vary from purchase orders for vendors or invoices for customers. Documents can range from customer contracts, government forms, technical requirements documentation, etc.
Later Phases
As the portal matures such functionality as notifications and workflow review and approval are generally introduced. This is an important step in moving the portal from just being the sharing of data to a more interactive platform. For example, as opposed to customers just having access to their contracts, they will receive a notification upon expiration. Or in the case of a vendor portal, if a vendor updates expected delivery dates or shipping information, an approval is generated for the operations team to alert them of this change.
The Finish Line
As the ultimate objective of every portal is to improve customer service and decrease costs, the last and final phase is achieving the automation of entire business processes that used to be managed manually. Examples may include the entire automation of the vendor onboarding or customer contract renewal process. Freeing up the resources that were previously dedicated to performing these steps manually allows the focus to shift to more valuable activities.
The Microsoft Office 365 platform. together with DynamicPoint’s portal application, provide the perfect framework to achieve your company’s goal of automating as many business processes as desired. The end solution leveraging these tools will look as follows:
Watch our on-demand webinar and learn how you can leverage a customer, vendor, or employee portal together with Office 365 to automate entire business processes. The options are endless, but to illustrate we will be covering the following examples:
• Vendor Onboarding
• Customer Contract Renewal
• Employee Certification
These are just a few examples of what’s possible. The webinar will surely help spark your creativity and your ability to identify other business processes that can be automated for your organization.
CLICK HERE TO WATCH THE ON-DEMAND WEBINAR
Interested in Learning More About Our Portal?
Visit our Portal product page
Sign up for a Live One-on-One Demo
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