It just takes one minute to learn what our suite of Office 365 apps can do for you by watching our latest video. Our suite of applications includes Customer, Vendor and Employee Portals, AP Invoice Automation, and Employee Expense Management. All of our products leverage SharePoint, Power Automate, Power Apps and Power BI to deliver robust, flexible applications at a fraction of the cost of competitive products. Watch the video below to learn what you’ve been missing and how easy it is to get started towards increasing your ROI.
Are you still processing accounts payable invoices using email? While this may have been effective prior to remote work being the new normal, it can pose a lot of challenges. The most significant issue is the ability to manage and track the outstanding invoices and where they are in the approval process. Also, when they finally are approved they must be manually entered into your accounting / ERP system. Well, you don’t have to accept these limitations anymore if you are a Microsoft Office 365 user.
What is Required for Invoice Automation
Invoice automation generally comes down to the following three major steps:
- Receipt of the invoice from the vendor
- Workflow for managerial review
- Integration with your Accounting / ERP system for posting and payment
Let’s explore each of these steps and see how you can leverage Office 365 to automate the process.
The objective of this step is to receive the invoice from the vendor and capture as much information as possible. The most typical method we see at DynamicPoint is email submission. This generally is an inbox managed by one person which provides little to no visibility for others into incoming invoices. Microsoft Power Automate and SharePoint can offer a lot of value to this process. A Power Automate workflow can be set up to receive an email from any inbox or alias, say email@example.com, and move it to a SharePoint document library. This library will provide the control, versioning, visibility, and management for everyone to see the invoices that have been submitted for payment. A template already exists for setting this up. Details can be found here.
If you’d prefer invoices to be submitted from your website, mobile app, or vendor portal, those are all options as well. Forms and Power Apps can also be leveraged to receive the invoice and place it in a SharePoint library.
After the invoice has been received the next step is ensuring it gets reviewed by managers or accounting. Power Automate provides a lot of functionality in this area as well. Email or mobile app notifications and approval tasks can be generated and assigned to the appropriate reviewers.
The last and final step after an invoice is reviewed and approved is to bring it into your accounting / ERP system for payment. DynamicPoint’s EasyAP365 invoice automation product was built specifically for this job. We bring the invoice directly into our product’s dashboard for automatic assignment to vendor templates, including GL account distribution. We integrate directly with leading ERP systems via web services to create the invoice automatically, including both PO and non-PO invoices.
Final Solution looks like this:
The good news regarding this solution is that most of our customers are already Office 365 subscription holders and already own the majority of the technology required. Even the base enterprise E1 plan includes Power Automate and SharePoint.
If you care to take the approved invoice and automatically bring it into your ERP system, DynamicPoint EasyAP365 will be required. More information can be found here, including pricing and recorded demonstrations.
Are you interested in building a customer, vendor or employee Portal using Office 365? If so, then DynamicPoint’s portal application is what you are looking for. The app enables real time connections to market leading ERP systems such as Microsoft Dynamics 365 for Finance and Operations, Business Central, AX, Dynamics GP, Dynamics NAV, Acumatica, Epicor, Infor, Intacct, NetSuite, Oracle, Sage, SAP and others.
DynamicPoint has released a new recorded demonstration clearly illustrating the functionality offered by the application and possibilities for your portal. Like all of DynamicPoint’s products, the portal app leverages the Microsoft Office 365 framework.
Watch our new video and check out how easy it is to access and share customer, vendor or employee information from your ERP or CRM systems.
New for 2021: DynamicPoint has revamped the pricing of its Office 365 based employee expense management solution, EasyEXP365. The new pricing will offer its customers a more flexible and cost-effective method for automating the management of employee expenditures using the Office 365 platform. Details can be found on the EasyEXP365 product home page here: https://www.dynamicpoint.com/expense-reimbursement/
Just in time for the new year, DynamicPoint has released a new completely Office 365-based version of its Employee Expense Management application, named EasyEXP365. EasyEXP365 Employee Expense Management automates the entry, review, and approval of expense reports using Office 365. Utilizing SharePoint’s document libraries, Power Automate workflow, and Power Apps mobile entry, the product provides a familiar, easy to use app at a fraction of the cost of competitive solutions while not sacrificing functionality.
New for 2021: DynamicPoint has revamped the pricing of its Office 365 based invoice automation solution, EasyAP365. The new pricing will offer its customers a more flexible and cost-effective method for automating their accounts payable process using the Office 365 platform. Details can be found on the EasyAP365 product home page here: https://www.dynamicpoint.com/easyap365/
In addition to DynamicPoint’s vendor portal application being able to share such data as purchase orders, vendor invoices, contracts and shipping details with vendors, it can also be used to automate entire business processes. One of these processes is vendor onboarding. By leveraging the Office 365 platform of which provides the foundation for every DynamicPoint portal, we can easily configure a Power Automate workflow in conjunction with some forms to streamline an otherwise labor-intensive process.
The typical vendor onboarding process is something like this:
In the following video we demonstrate how this can be done using Power Automate with DocuSign for obtaining electronic signatures. When the process is completed the vendor is automatically created and they receive an invite to the DynamicPoint portal.
Interested in Learning More About our Portal?
Visit our Portal product page
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Office 365 Microsoft has shifted SharePoint from being primarily an internal-facing intranet application to a robust platform for extranet collaboration with partners outside of your organization, such as customers or vendors. This has paved the way for DynamicPoint to develop its portal application, which enhances a standard SharePoint extranet with the integration of the data, reports, and documents from within a company’s ERP or CRM system. More about this topic can be found here. While the initial desire for such a customer or vendor portal is data collaboration, much more value can be achieved on this platform to ultimately pave the way to automating entire business processes.
The typical initial desire for any portal is to share data from various sources with the intended users. This can range from sales orders or invoices for customers to purchase orders and inventory for vendors. The goal being the information is available online, 24-7 on the portal, and a customer or vendor will not have to call someone in a service department to get the answer they are looking for. In addition to data, this can also include the sharing of reports and documents. Reports can vary from purchase orders for vendors or invoices for customers. Documents can range from customer contracts, government forms, technical requirements documentation, etc.
As the portal matures such functionality as notifications and workflow review and approval are generally introduced. This is an important step in moving the portal from just being the sharing of data to a more interactive platform. For example, as opposed to customers just having access to their contracts, they will receive a notification upon expiration. Or in the case of a vendor portal, if a vendor updates expected delivery dates or shipping information, an approval is generated for the operations team to alert them of this change.
The Finish Line
As the ultimate objective of every portal is to improve customer service and decrease costs, the last and final phase is achieving the automation of entire business processes that used to be managed manually. Examples may include the entire automation of the vendor onboarding or customer contract renewal process. Freeing up the resources that were previously dedicated to performing these steps manually allows the focus to shift to more valuable activities.
The Microsoft Office 365 platform. together with DynamicPoint’s portal application, provide the perfect framework to achieve your company’s goal of automating as many business processes as desired. The end solution leveraging these tools will look as follows:
Watch our on-demand webinar and learn how you can leverage a customer, vendor, or employee portal together with Office 365 to automate entire business processes. The options are endless, but to illustrate we will be covering the following examples:
• Vendor Onboarding
• Customer Contract Renewal
• Employee Certification
These are just a few examples of what’s possible. The webinar will surely help spark your creativity and your ability to identify other business processes that can be automated for your organization.
Interested in Learning More About Our Portal?
Visit our Portal product page
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Are you looking for an invoice automation solution with integration to Microsoft Teams? If so, look no further than DynamicPoint’s EasyAP365 Invoice Automation solution. DynamicPoint’s AP Invoice Automation application, EasyAP365, is fully integrated with Microsoft Teams and allows all aspects of the submission, processing, and review and approval to be managed directly from the Teams App. Let’s take a look at each of these steps and how DynamicPoint leverages Microsoft Teams.
While most invoices are probably submitted directly from vendors via email, some may need to be submitted via managers and other employees in the organization. DynamicPoint’s Invoice Automation product leverages SharePoint libraries for invoice receipt and submission. As SharePoint libraries are a standard tab option, invoices can be submitted for processing directly from Teams.
First, invoices are uploaded:
They can be found under the “Received Invoices” tab.
Review and Approval
Uploading invoices will initiate the review and approval process of the invoice. EasyAP365 leverages Microsoft Power Automate to direct invoices to the appropriate reviewers based on the application’s routing configuration. These review tasks leverage Power Automate approval actions which can be managed directly from the Flow app in teams. As review tasks are created and assigned, they also can be managed through Teams using the Microsoft Flow App. That way managers can review and approve their outstanding invoices directly from the Teams interface.
Probably the most intensive step in managing vendor invoices is the accounting ERP application integration. This includes such tasks as account assignment, vendor selection, PO matching, and cost accounting designation. These processes are where the DynamicPoint EasyAP365 app does the most intensive work with its integration to various ERP platforms. And as each step that came before it, this too can be conducted entirely from Microsoft Teams.
You can access and manage invoice submission and managerial review without leaving the Teams platform. Any action taken is immediately reflected in the EasyAP365 invoice management dashboard, including such options as applying vendor templates, matching to purchase orders, automated approvals and lastly, invoice integration directly to your ERP application. The last step is the integration of the invoice with the ERP application, which our product performs in a real-time fashion after the last step in the approval process.
As you can see our integration with Microsoft Teams entails every step in the invoice receipt, workflow, and processing aspects of automating accounts payable invoices. Learn how EasyAP365 can drive efficiencies and savings to your business by leveraging the Office 365 and SharePoint platform (at a fraction of the price of comparable AP solutions).
Interested in Learning More About EasyAP365?
Visit our EasyAP365 product page
Sign up for a Live One-on-One Demo
Does your company struggle with the accounting of company credit cards that have been issued to employees? This process can be very difficult to manage. Your company issues credit cards to your employees such that they can purchase the items they need for the business to get the job done. Costs are incurred, and now those costs have to be accounted for. Maybe they need to be reflected on jobs so that a customer can be billed. Or maybe they just need to be reflected to the correct GL account. This process is typically managed on a very manual basis where these charges are coded in Excel and then either manually entered or uploaded into the ERP or accounting system.
DynamicPoint and Office 365 can help. DynamicPoint’s employee expense management product, EasyEXP365, has a credit card module that automates the integration and accounting of credit card transactions. Credit card transactions are fed daily into the product via a live stream from your banking institution. Employees are assigned the transactions they incurred on their issued card. From either their mobile app or computer they can code these transactions to the appropriate job or expense type, including the ability to upload supporting receipts. From there, these transactions can either be routed for approval using Power Automate or directly integrate with the ERP system as a journal entry. Power BI management reports can quickly show which employees have not updated their charges and reminders can automatically be issued. When the credit card statement is received, it is easy to identify the detailed transactions that make up the statement period such that a quick reconciliation can occur.
The resulting process looks like this:
Interested in Learning More About EasyAP365?